Ask your business anything.

Which outlet is slipping? Where is margin leaking? What should we reorder? Get the answer in seconds from your live sales, stock and KPIs, with the next move ready to approve.

Let’s Talk See the solution

01 · PANDAI OS

One base. One database. One AI across it all.

Every module sits on one base and one database. PANDAI OS sits underneath them all, so it understands every record in the ERP and works across every module, with the same rules as the person who asks.

Base · included Optional module Customised by Vanta

The AI sees what you see

PANDAI OS reads data through the same permission check as the person who asks. A cashier's question never returns HQ figures.

Every action on the server

The server checks each action. A hidden button is not the only lock, and that includes the actions the AI takes.

Every change recorded

The audit trail records who did what and when, including the AI. Managers filter it by person, module or date.

Your own system

Each company gets its own copy of PANDAI OS and its own database. Nothing is shared with other companies.

AI at the centre

Not a chatbot on the side. PANDAI OS sits inside your ERP.

An AI assistant that works with your company data, inside the rules of each role. It answers, it acts with a check, and it writes the brief before you ask.

AI assistant

Answers from your data, with sources.

Staff ask in plain language. Each answer links to its source, and the assistant sees only what the person's role can see.

AI actions

Acts, with a check first.

It can create a task, approve a claim or send a message. The server checks the permission first, and the audit trail records the action.

Daily brief

The brief, before you ask.

Each morning: yesterday's sales, open approvals, low stock and tasks due. A weekly recap or stand-up summary on request.

Model choice

Pick the AI model.

For the company or for each person. Keys are encrypted and opened only for the call. On a local install, the AI can use a model on your own server.

Bolt-on AI
PANDAI OS
What it sees
One module's data
Every module, filtered by your role
How it answers
Generic text, no source
Figures linked to the records behind them
Can it act?
No, or with no checks
Yes. Checked by the server, confirmed by you
Accountability
No record of what it did
Every AI action in the audit trail
Where it runs
A vendor's shared cloud
Your cloud or your own server, with a local model if needed

SDE · Software-Defined Enterprise

Delivered as SDE. Customised by Vanta.

PANDAI OS is not installed off the shelf. Vanta defines it around your company, from your sites and flows to your rules and roles, then builds it, installs it and keeps it up to date. We call it the Software-Defined Enterprise.

Next steps

  1. 01

    Discovery Session

    We visit an outlet, the warehouse and HQ, and map how stock, money and approvals move today.

  2. 02

    Choose the modules

    Pick the optional modules for the first release. Add the others later.

  3. 03

    Choose the hosting

    Cloud by default, or local. For local, we deliver NVIDIA hardware and set up the server and database on site.

  4. 04

    Design review

    We review every screen with your outlet and HQ teams before we build. Then we build, install and train.

Decisions

Ask a manager's question. Get a decision, not a report.

Because PANDAI OS sits under every module, it can connect causes across them: sales against stock, stock against staffing, staffing against campaigns. Then it proposes the next step and waits for your yes.

Try a question

Sample company and data. Screens are illustrative.

PANDAI OS MWMay Wong · Regional Manager
Reading Targets POS Inventory Team Campaigns Claims Projects
Ask about sales, stock or people…

02 · Solution

CORE or PRO. Choose how far you go.

Start with CORE, the complete base ERP. Subscribe to PRO when your team wants to build its own modules. Both run on the same base and your own private database.

CORE · The base ERP

Base included. Add modules when you need them.

The base runs every day: sign-in, people, AI, POS, inventory and company data. Optional modules add more when you need them.

Base · included in every installation

5 modules · 26 features

PANDAI OS AI

4 features

An AI assistant that works with company data, inside the rules of each role. It sits under every other module.

  1. 08AI assistant
  2. 09AI actions with a check
  3. 10Daily brief and summaries
  4. 11AI model choice

PANDAI OS Base

7 features

Sign-in, people, files, alerts and records. Every module sits on this base.

  1. 01Sign-in and passkeys
  2. 02Roles and permissions
  3. 03Team directory and departments
  4. 04Notifications
  5. 05File manager
  6. 06Audit trail
  7. 07Settings and appearance

POS

5 features

Sell at the counter, take every payment type and close each shift with a cash count.

  1. 12Sales counter
  2. 13Payments and receipts
  3. 14Delivery and installation orders
  4. 15Returns and exchanges
  5. 16Shift open and close

Inventory

6 features

Know what you have, where it is, and when to order more.

  1. 17Stock by location
  2. 18Stock transfers
  3. 19Goods received and purchase orders
  4. 20Serial numbers and warranty
  5. 21Stock count and adjustment
  6. 22Low-stock alerts and reorder

Company Data

4 features

One view of sales, stock and people across the company, with AI to explain the figures.

  1. 23Company dashboard
  2. 24Outlet comparison
  3. 25Ask your data
  4. 26Drill down and export

Optional · a growing library, add any time

8 popular · many more

KPI Builder

3 features

Build your own KPIs and dashboards without a developer.

  1. 27KPI builder
  2. 28Dashboard designer
  3. 29Scorecards

Project Tracker

3 features

Plan the work, assign tasks and see progress on a board or a list.

  1. 30Project board
  2. 31Task page and subtasks
  3. 32Project overview and updates

Sales & Targets

5 features

Track customers and deals, and set targets for each person, outlet and month.

  1. 33Deal pipeline
  2. 34Follow-ups and activities
  3. 35Business card scan
  4. 36Sales targets
  5. 37Target progress and ranking

Campaign Designer

3 features

Design a promotion, choose who sees it, and measure the result.

  1. 38Campaign builder
  2. 39Audience and channels
  3. 40Campaign results

Claims

3 features

Staff submit expenses with a receipt. Managers approve them in one queue.

  1. 41Submit a claim
  2. 42Approval queue
  3. 43Claims reports

Invoice

2 features

Create, send and track invoices in one place.

  1. 44Invoice builder
  2. 45Send and history

Team Communication

3 features

Chatrooms, direct messages and meetings, with AI in the conversation.

  1. 46Chatrooms and direct messages
  2. 47AI in the chat
  3. 48Meetings and AI meeting notes

Mini App Store

3 features

Add new features as small apps, without a new system.

  1. 49App catalogue
  2. 50Apps for your business
  3. 51Safe apps from other builders

And many more. These are examples: switch one on, build your own, or have Vanta shape it for you.

Switch it on from the module library Build your own with PRO Have Vanta build it with SDE
1system
underneath
  • One sign-in
  • One set of roles
  • One private database
  • One audit trail
  • PANDAI OS across all of it

Need more? Let your team build modules with PRO, or have Vanta shape everything around your company with SDE.

What you get with each option

Every option runs on the same base and your own private database.

Features
The base ERP

PANDAI OS

The AI-native ERP

A base with AI at the centre, plus POS, inventory and company data.

See PANDAI OS
PRO

PANDAI OS+

Self-build subscription

Everything in PANDAI OS, plus a builder so your team can create modules in plain words.

See PANDAI OS+
Base modules
PANDAI OS BaseSign-in, roles, team, files, alerts, audit, settings
POS
Inventory
Company data overview
AI at the centre
AI assistant with sources
AI actions with a check
Daily brief and summaries
AI model choice, cloud or local
Grow
Optional modulesKPIs, projects, sales, claims and a growing library
Add any time
Add any time
Build your own · PRO
Module builderYour team describes a module, it gets built
—
Build rolesChoose who can build, approve and publish a module
—
Safe go-liveEach change is checked and your data backed up first
—
AI works in the modules you buildAnswers, daily brief and actions from day one
—
Your system
Cloud hosting, or local on your own hardwareCloud by default. Local adds an NVIDIA server, set up by Vanta
Your own copy and private database
Audit trail, including the AI
Updates installed by Vanta

Not sure which fits? Start with a Discovery Session and we'll recommend one.

03 · Hosting

The cloud or your office. Same features.

PANDAI OS runs in the cloud by default, or on a server in your office. The features are the same on CORE and PRO. You choose where the system and the data live.

Option 1 · Default

Cloud

No hardware to buy. We run the servers for you. Good when staff work from many outlets and need access from any place.

Pros

  • No hardware to buy, so you can start quickly
  • Access from any outlet or device with internet
  • Automatic backups in the cloud
  • Easy to grow as you add outlets and users

Cons

  • Monthly cloud hosting fee
  • Every site needs a stable internet connection
  • Data lives in a cloud data centre, not your office
  • AI runs on a cloud model only

Best for many outlets, teams on the move, and getting started fast.

Option 2

Local

Hardware partner

Good when the data must stay inside the company, or the internet is not stable. Vanta delivers the physical server, built on NVIDIA hardware via our hardware partner, and sets up the server and database on site for you.

Pros

  • Data never leaves your building
  • NVIDIA hardware delivered and set up by Vanta
  • AI can run on a local model on that hardware
  • Keeps working on the office network when the internet drops
  • No monthly cloud hosting fee

Cons

  • Upfront cost for the hardware
  • Outlets and remote staff connect through a secure link
  • You provide the space and power for the server
  • More users or outlets can mean more hardware

Best for strict data policies, one main office or warehouse, or unreliable internet.

Cloud
Local
Where the data is
In a cloud data centre
On a server in your office
Hardware
Not needed
NVIDIA server, delivered and set up by Vanta
Access
From any place with internet
Office network, remote access through a secure link
AI model
Cloud model
Cloud model, or a local model on the NVIDIA server
Updates
We install each update
We install each update
Backups
Automatic backups in the cloud
We set up backups to your storage

Move later. Start in the cloud and move to your own server, or the other way round. The system and the data are the same in both.

04 · Let’s Talk

Let's map how your company runs.

One Discovery Session is enough to see your company running on PANDAI OS.

Next step

Take your first step to AI-native.

Schedule a Discovery Session. We'll visit, map how stock, money and approvals move, and show you your company on PANDAI OS.

Let’s Talk

05 · FAQ

Questions, answered.

What managers and IT teams usually ask before their Discovery Session.

What is PANDAI OS?

An AI-native ERP. One base with AI at the centre (sign-in, roles, team, files, alerts, audit trail and settings), plus POS, inventory and company data, with optional modules when you need them. Every module answers to the same AI, the same rules and one private database.

What can the AI actually do?

It answers questions about sales, stock and people, and each answer links to its source. It can act for you, for example create a task, approve a claim or send a message, after the server checks the permission and you confirm. Each morning it writes a short brief, and it writes weekly recaps or stand-up summaries on request.

Can the AI see everything in the company?

No. It reads data through the same permission check as the person who asks, so a cashier's question only ever touches what a cashier can see. The audit trail records every change, including the ones the AI makes.

Which modules are included?

The base comes with every installation: PANDAI OS Base, the AI, POS, Inventory and Company Data, 26 features in all. Optional modules come from a growing library, for example KPI Builder, Project Tracker, Sales & Targets, Campaign Designer, Claims, Invoice, Team Communication, the Mini App Store and many more. Optional modules come at an additional charge. Add them in the first release or later, and we'll include them in your quotation.

Can we add features later?

Yes. Switch on optional modules at any time, have Vanta customise something only your business does, or let your own team build modules with PANDAI OS+.

What is PANDAI OS+ (PRO)?

A subscription on top of PANDAI OS. It gives your team a module builder: describe a module in plain words, and PANDAI OS+ builds it inside your ERP, on the same sign-in, roles, data and audit trail as everything else.

Who can build modules?

Only people whose role allows it. Administrators decide who can build, who can approve and who can publish a module to the rest of the company.

Is it safe to let teams build software?

Every module runs on PANDAI OS Base, so the same permission checks and audit trail apply. Changes are checked before they go live, your data is backed up first, and anything risky the AI does waits for a person's OK.

Does the AI work with the modules we build?

Yes, from day one. PANDAI OS reads and supports a new module like any other: it can answer questions about it, include it in the daily brief and act in it with a check.

With PRO, do we still need Vanta?

Yes. Vanta builds and looks after your core ERP as your Software-Defined Enterprise (SDE). PANDAI OS+ is for the extra modules your teams want to create themselves, whenever they need them.

Can it run on our own server?

Yes. PANDAI OS runs in the cloud by default, or on a server in your office, with the same features on CORE and PRO. For a local install, Vanta delivers the physical server, built on NVIDIA hardware via our hardware partner, and sets up the server and database on site. The data stays inside the company and the AI can use a model on that server. You can start on one option and move to the other later.

Which AI model does it use?

You choose: a fast cloud model for daily questions, a reasoning model for reports and analysis, or a local model on your own server. Set it for the company or for each person. API keys are encrypted and opened only for the call.

Is our data shared with other companies?

No. Each company gets its own copy of PANDAI OS and its own private database, and that includes every module your team builds.

How do we get started?

With a free, one-time Discovery Session. We visit an outlet, the warehouse and HQ and map how stock, money and approvals move today. Then you choose the modules and the hosting, and we review every screen with your teams before we build. Vanta delivers it as your SDE, your Software-Defined Enterprise.